Use Word to create a branded email signature template to easily share layout, fonts, spacing, and visual elements. Here's a step-by-step guide that staff can use to configure their email signatures to make it easy to use the standard designs and compatibility with Outlook.

✅ High-Level Strategy

• Design the email signature in Word or PowerPoint.
• Use a table for layout consistency (tables maintain alignment better than tabs or spaces).
• Use web-safe fonts (e.g., Arial, Calibri, Verdana) to ensure email client compatibility.
• Avoid using images for text, and keep logos/graphics as small inline images.
• Provide editable placeholders for staff.
• Staff will copy from the document and paste it into Outlook's signature editor.

🧱 Step-by-Step in Word

Note: For the images to copy over into Outlook, you must copy the table from Word (Web, via the browser). The table can be created in Word for Desktop but will need to be transferred into Word (Web) before copying into Outlook (Web).

1. Start With a Table Layout

• Insert a table (e.g., 2 columns × 1 row).
  • Left column: Logo or image (if used)
  • Right column: Name, Title, Contact Info
• Remove table borders (set to "No Border") but leave gridlines visible while editing.

2. Add Placeholders

Use bold or colored text for placeholders to make it obvious what to replace:

markdown
CopyEdit
**Full Name**
**Job Title**
**Phone**: (123) 456-7890
**Email**: [email protected]
**Website**: www.company.com

3. Brand It

• Use company logo in the left column.